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Accounts Payable Representative 2

Company: Haas Automation, Inc.
Location: Oxnard
Posted on: January 15, 2022

Job Description:

SUMMARY

The Accounts Payable Representative 2 performs accounts payable accounting functions including receiving and matching invoices, account coding, preparation of disbursements and accounts payable related record keeping.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

* Receive and process vendor invoices, freight invoices, employee expense reimbursement requests and internal check requests.
* Keypunch invoices into computerized accounts payable system.
* Match packing/receiving slips to PO-based invoices.
* Verify invoices for quantity, unit pricing, extensions and applicable discounts.
* Assist with sales/use tax determination.
* Obtain approval from appropriate personnel for payment of miscellaneous invoices.
* Charge expenses to general ledger accounts and cost centers.
* Monitor and apply prepayments to invoices.
* Process chargebacks due to vendor returns.
* Determine dates for invoices to be paid.
* Prepare and perform payment runs.
* On a weekly basis, review schedules for payments and special check request, batch invoices available to print approved checks and prepare and route for signature.
* Receive and answer phone calls from vendors or other departments in regard to payment status of invoices.
* Reconcile account balances with vendor statements.
* Provides work leadership and training to others.
* Work directly with Information Services to resolve software issues.
* Work closely with Controller to resolve problems within the department.
* Employees are expected to follow instructions, procedures and to escalate any issue impacting workflow, quality, etc. Additionally, there are high value items that require proper care and protection.

SUPERVISORY RESPONSIBILITIES

This job does not have any supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully the candidate must be able to perform each essential duty adequately. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications

* Knowledge of standard accounts payable policies and procedures.
* Knowledge of purchase orders and related accounts payable documentation.
* Knowledge of general accounting principles.
* Proficient in data entry and management.
* Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs.
* Experience with an automated accounting system.
* Strong communication and interpersonal skills.
* Employees must exhibit honesty and integrity as well as demonstrate adherence to rules, procedures and policies.
* 0-5% Travel Required.

Desired Qualifications

* Knowledge of SAP.
* Knowledge of QuickBooks.

EDUCATION and/or EXPERIENCE

Bachelor's Degree from a four-year college or university is required, plus an additional 2+ years related experience, training and/or equivalent combination of education and experience.

LANGUAGE SKILLS

Must have the ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations in English. Must have the ability to write routine reports, business correspondence, and procedure manuals. It is imperative to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Must have the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Must be able to compute rate, ratio, and percent and to draw and interpret bar graphs. Must be able to calculate figures and amounts such as, discounts, interest, commissions, proportions, percentages, area, circumference, and volume. In addition, must have the ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Must have the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will be regularly required to access heavy computer use, including monitor, keyboard, mouse, trackball, touchpad, etc. Employee must occasionally lift/move objects weighing up to 20 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

This position requires heavy computer use, including monitor, keyboard, mouse, trackball, touchpad, etc.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, photocopiers, etc. The noise level in the work environment is usually low to moderate.

Keywords: Haas Automation, Inc., Oxnard , Accounts Payable Representative 2, Other , Oxnard, California

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