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Accounting Specialist III

Company: Oxnard School District
Location: Oxnard
Posted on: May 3, 2021

Job Description:

Description Benefits Supplemental Questions

Positions in this classification are typically 8 hours per day, 12 months per year.

Please refer to the "Employment Standards" section of this bulletin to make sure you meet all requirements before applying.

For an overview of the Classified Employment Process including information on application screening, testing, health and welfare benefits, and advanced salary step placement, please click here: Classified Employment Procedure.

This is a Dual Certification recruitment: Candidates who attain a passing score on each examination part will be placed in rank order on an eligibility list after promotional credits are added to the composite test scores of promotional candidates. These examinations are open to permanent employees and the public.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY OF DUTIES

Under the direction of an Accountant/Internal Auditor, performs difficult and complex financial and accounting work requiring independent judgment and knowledge of financial procedures in support of an assigned District function such as payroll, categorical funds, accounts payable, accounts receivable, or budget control; and performs a variety of tasks relative to assigned area of responsibility.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

The descriptions below are provided to demonstrate how this classification fits within the organization and to assist in quickly identifying key differences between classifications which may appear otherwise similar. All classifications are listed in order from highest to lowest.

The Accounting Specialist IV classification serves as a lead worker and performs complex financial and accounting record keeping duties for an assigned District function such as payroll, budget control, or categorical funds, provides work coordination and assistance to others at peak work times, provides training and work direction to department staff, and serves as a resource to troubleshoot problems in payroll, accounts payable, accounts receivable, budgeting, and categorical funds.

The Accounting Specialist III classification performs complex financial and accounting clerical duties in support of an assigned District function such as payroll, accounts payable, accounts receivable, budget control, or categorical funds.

SUPERVISION RECEIVED AND EXERCISED

  • Receives supervision from the Director of Budget & Finance and Accountant/Internal Auditor incumbents.
  • May receive technical and work direction from the Position Control Specialist and Accounting Specialist IV incumbents.

Examples of Duties:

ESSENTIAL DUTIES

  • Prepares, maintains, and processes financial and accounting records relating to District functions such as payroll, accounts payable, accounts receivable, budget control, or categorical funds; ensures compliance with applicable Federal and State rules, laws, and regulations;
  • Maintains journals and ledgers; posts, adjusts, and verifies data; corrects irregularities and balances journals and ledgers; reviews daily reports for accuracy; matches bank deposit slips to the daily report; prepares bank deposits;
  • Prepares and maintain various records, files, lists, logs, and cards related to assigned program or function; posts, assembles, and tabulates financial and statistical data; compiles information and data and prepares a variety of financial and statistical reports and summaries related to categorical programs;
  • Receives and processes classified or certificated payroll time cards; computes earnings and calculates deductions; corrects, adjusts, and balances payroll; verifies accuracy and completeness of data and documents and submits to County for processing of pay warrants; monitors changes in payroll-related data; prepares changes or corrections as necessary; receives and sorts paychecks for delivery according to established procedures and guidelines;
  • Prepares voluntary payroll deduction input; verifies accuracy and completeness of employee directed changes; establishes deductions resulting from employee contractual agreements; reconciles and balances voluntary billing statements with payroll deductions;
  • Prepares and processes invoices, billings, purchase orders, requisitions, and similar documents; codes and verifies extensions; matches invoices with claims and statements; encumbers, audits, and inputs for payment;
  • Collects and reconciles a variety of payments and fees; contacts parties in order to follow up on uncollected payments;
  • Maintains and monitors records and accounts regarding District contracts and agreements; processes payments of developer fees;
  • Processes and distributes checks to vendors and individuals;
  • Reconciles and balances monthly bank statements;
  • Maintains, verifies, and provides information to other District departments, personnel, and schools, and outside agencies and organizations; responds to inquiries from employees regarding interpretations of laws, rules, regulations, contracts, and other documents governing District payroll, insurance, or related procedures;
  • Monitors Tax Sheltered Annuities (TSAs) and IRS Section 125 accounts; verifies compliance with both Federal, State, and District policies;
  • Processes expense claims for District personnel;
  • Calculates miscellaneous tax payments and processes appropriate tax forms; forwards completed forms to appropriate agencies.

Other Related Duties

  • May assist with compiling data to be used in the development, implementation, and monitoring of program budgets;
  • Performs related duties and responsibilities as required.

Employment Standards:

Education: Two years (48 semester or 72 quarter units) of college-level coursework including coursework in accounting, business administration, or a closely related field. Additional years of clerical accounting experience may be substituted for the required college coursework on a year for year basis.

Experience: Two years of clerical accounting experience in areas such as accounts payable, accounts receivable, payroll, or a related field. Additional years of college-level coursework in addition to the education requirement above with a major in accounting, business administration, or a closely related field may be substituted for one year of the required experience.

Physical Requirements: Employees in this classification stand, walk, sit, stoop/bend, reach overhead, lift and carry up to 20 lbs., use fingers repetitively, use both hands simultaneously, speak clearly, hear normal voice conversation, and see small details.

KNOWLEDGE, ABILITIES, AND TRAITS

Knowledge of:

  • Practices, procedures, and terminology used in accounting, bookkeeping, invoice auditing, and financial record-keeping;
  • Principles and procedures of payroll and financial record keeping and reporting;
  • Basic mathematical principles;
  • Correct English usage, grammar, spelling, punctuation, and vocabulary;
  • Modern office practices, procedures, and equipment;
  • Good public relations techniques;
  • Proper telephone etiquette;
  • Laws, rules, and regulations governing school district accounting and payroll operations.

Ability to:

  • Make mathematical calculations quickly and accurately;
  • Establish and maintain filing systems;
  • Understand and follow both oral and written directions;
  • Read, interpret, and follow rules, regulations, policies, and procedures;
  • Provide information and assistance to parents, the general public, and other staff members in a helpful, courteous, and timely manner;
  • Operate a variety of office machines and equipment such as a personal computer and all applicable hardware and software, copiers, printers, scanners, typewriters, calculators, and fax machines;
  • Perform alphanumeric and 10-key data entry quickly and accurately;
  • Establish and maintain effective working relationships;
  • Exercise good judgment;
  • Maintain confidentiality of privileged information obtained during the course of work;
  • Work effectively within established time schedules, with minimal direction, and under tight deadlines;
  • Communicate effectively, both orally and in writing.

TRAITS:

  • Diligently attends to details and quality;
  • Easily adapts to situations and changes;
  • Effectively manages one's own time, priorities, and resources;
  • Is trustworthy and responsible for his/her actions;
  • Logically grasps and thinks through issues and problems;
  • Remains steady under pressure;
  • Stays focused and has good work ethic;
  • Strives to meet customers' needs.

Supplemental Information: WORK ENVIRONMENT: Employees in this classification work primarily inside an office environment, with frequent interruptions, and with changing priorities and short deadlines.

APPOINTMENT: In accordance with Education Code Section 45301, an employee appointed to this class must serve a probationary period of six (6) months during which time an employee must demonstrate at least an overall satisfactory performance in order to attain permanent status in the classified service.

Salary Range: 21.5

Approved: 8/74

Revised: 2/92, 3/14, 4/15

Keywords: Oxnard School District, Oxnard , Accounting Specialist III, Other , Oxnard, California

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