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Lease Administrator/Legal Assistant

Company: Reiter Affiliated Companies
Location: Oxnard
Posted on: July 13, 2019

Job Description:

The Lease Administrator/Legal Assistant, under the close supervision and direction of the Vice President, Legal Affairs, is responsible for drafting leases, subleases and associated documents and maintaining master lease lists, along with providing general administrative support for the legal department. Responsibilities Include: Leases and Associated AgreementsPrepare, review, analyze and summarize terms of first drafts through final stage of leases, subleases and associated agreements.Update and maintain master lease list and digital lease files.Maintain and monitor calendar for lease inactivation, options and renewals.Hold regular meetings and work closely with controllers and land management personnel to ensure that leases are completed in a timely manner.Litigation/Legal ClaimsProvide assistance and support in relation to litigation and legal claims by coordinating information; corresponding with third parties; reviewing, organizing and/or summarizing documents; and/or preparing status updates.Administrative SupportOrganize / Maintain legal, real estate and corporate files (digital and hard copy).Draft and prepare correspondence as requested.Scan, copy, and mail correspondence and documents.Prepare corporate documents (minutes, resolutions, reports, filings for the Secretary of State, etc.).Provide support and assistance as requiredMeeting Planning / Travel ArrangementsSchedule meetings and register conference attendance for VP, Legal Affairs including arranging for hotel, car rental, airplane reservations, and processing passports.Other duties as assigned. QualificationsKNOWLEDGE, SKILLS AND ABILITIES:Fluency in EnglishExcellent English composition, grammar, spelling, punctuation and proofreading skillsSolid analytical and document review and drafting skillsStrong computer literacy: Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and Adobe AcrobatExcellent communication and interpersonal skills including a professional and diplomatic demeanorStrong accuracy and attention to detailSuperior organizational and time-management skillsStrong initiative, work ethic and diligence in completing projects timelyPositive attitude and good business senseHigh level of integrity, reliability, discretion and confidentialityAbility to act independently, identify and solve problems, make suggestions, take ownership of projects and follow through are essentialFluency in Spanish (preferred)Working knowledge of basic legal and business principles and terminology (preferred) EDUCATION AND EXPERIENCE:Bachelor's Degree requiredParalegal Studies Certificate preferredMinimum of 2 years relevant legal and/or real estate experience requiredExperience in law firm or legal department preferredExperience drafting and/or reviewing legal contracts and/or leases highly preferred Travel RequirementsAbility to travel 5 percent of the time - domestic

Keywords: Reiter Affiliated Companies, Oxnard , Lease Administrator/Legal Assistant, Legal , Oxnard, California

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