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Office Assistant IV

Company: 22nd Century Technologies
Location: Oxnard
Posted on: November 18, 2021

Job Description:

Position : Office Assistant IVDuration : 90 days:Location: Ventura, CAInterview : In-PersonOffice Assistant IV Performs a variety of clerical duties in support of an operation , office, or a program. Supprt activities may include public service, records maintainance, document production. PCN 26819EXAMPLES OF DUTIES:Depth and breadth of assignments increase at each level and may include, but are not limited to the following:* Types a variety of documents in draft and final form, such as correspondence, standard forms, charts, proposals, specifications, and reports from written, recordedprinted sources, and/or verbal instructions, proofreads typed materials for correct grammar, spelling, and punctuation.* Prepares, validates, processes, and/or checks a variety of documents such as permit applications, client or project records, personnel/payroll records, requisitions, invoices, etc., for completeness, accuracy, and submission standards.* Receives assigned clients and answers phone calls; determines how incoming calls should be routed; directs people to appropriate offices, or clients to proper information sources; answers routine questions; explains routine procedures, processes, or departmental activities; schedules appointments, training, or examinations; obtains routine factual information to create or update files; provides assistance in the completion of forms.* Sorts and/or files materials such as correspondence, contract documents, and client case information; maintains files; conducts systematic search for misplaced materials; maintains cross-reference files or indices; purges filing systems as necessary.* Compiles routine reports and records by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or verbal instruction.* Transfers professional and technical instructions to project or client files; researches reference materials to respond to client or co-worker inquiries.* Operates a variety of automated office equipment.* May perform equipment/system maintenance checks.* Uses computerized equipment to produce routine reports, correspondence, or forms; enters, updates, and/or extracts stored information using such equipment.* Office Assistant IV only:* May train or orient new workers in unit or department; may distribute and assign work; may establish work sequences and procedures for others; may design/draft changes to improve work flow; may assist supervisor in hiring/ disciplining/evaluating others and determining work unit priorities by making suggestions and recommendations; may prepare work performance evaluations.* May coordinate clerical work units engaged in general or specialized clerical functions, such as record/application processing, reception, and file maintenance; may assist in budgeting, inventory/expenditure control, and purchasing review processes for assigned work unitQUALIFICATION GUIDELINES:Knowledge, Skills, and Abilities:* Some to thorough knowledge (depending on level in series) of: modern office methods and practices; record maintenance systems; letter writing and report compilation and public contact techniques.* Working to considerable knowledge (depending on level in series) of: the operations, procedures and practices used in support of the function to which assigned; techniques to expedite or improve clerical tasks and record processing; correct English usage, spelling, grammar and punctuation* Working skills: depending on assignment, incumbents may be required to demonstrate a certain prescribed proficiency in typing or equivalent word processing/data entry and/or taking/transcribing dictation* Working to thorough ability (depending on level in series) to: perform and coordinate moderately difficult and responsible clerical work with little or no direct supervision; set up and maintain records and filing systems; extract information from a variety of sources; operate a variety of automated office equipment; accurately perform and proof the transfer of information from one document to another; establish and maintain cooperative working relationships; understand, follow and convey written and verbal directions.Office Assistant IV (also requires):Thorough ability to: lead the work of others by training and assisting in completion of work and by coordinating, prioritizing and reviewing work; assist in supervision of others by making recommendations on hiring, disciplining and evaluationsEducation/ Experience:Office Assistant IV :Any combination of education, training and experience equivalent to four years of increasingly responsible office clerical experience.OTHER REQUIREMENTS:Special Requirements:* Positions allocated to these classifications may require bilingual skills.* Specific typing and/or word processing speeds may be required depending on assignments

Keywords: 22nd Century Technologies, Oxnard , Office Assistant IV, Administration, Clerical , Oxnard, California

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