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Office Administrator

Company: Stainless Process Systems
Location: Oxnard
Posted on: November 17, 2021

Job Description:

Office AdminStainless Process Systems - 1650 Beacon Place, Oxnard, CABACKGROUND:Stainless Process Systems (www.stainlessprocesssystems.com) is a rapidly growing ASME equipment manufacturer that engineers and builds precision vessels for the Pharmaceutical, Aerospace, Semiconductor and Food and Beverage industries. SPS fabricates stainless steel equipment both as an OEM and custom (based upon our design) equipment supplier to domestic and global customers. SPS provides engineering services to ASME standards for the highest quality fabrication or repair of pressure vessels, technical processing equipment and non-rated tanks.THE ROLE:The Office Admin supports the Office Supervisor to organize key business activities for the company. The ideal Office Admin is a hands on, versatile, independent, and proactive team member who is able to adapt to quickly changing priorities. You will be an important partner to the front office staff. This position reports directly to the Office Supervisor.RESPONSIBILITIES:

  • Take initiative to complete unanticipated or ad hoc tasks, and verifying the completeness of one's own work.
  • Assist with creating packing slips or shipping labels
  • Assist with generating PO's for outside processing when asked
  • Follow up on backordered items
  • Track jobs that ship, update log and binder as needed
  • Run errands and deliver packages, mail etc. as needed
  • Filing and copying of documents bills, job folders
    • Support HR and Payroll including printing timesheets, obtaining EE approval and ensuring employees' paychecks are disbursed appropriately
    • Support Benefits by tracking all employees' sick, vacation, holiday and 401k balances
    • Make sure coffee / lunch area is kept clean and stockedMINIMUM QUALIFICATIONS:
      • BA/BS degree in Business, Accounting or Operations or equivalent practical experience.
      • 3 years of relevant front office experience (may include payroll, purchasing and/or bank reconciliation for corporate accounts)
      • Must be proficient in Outlook and MS Office Tools (PowerPoint, Word, and Excel)
      • Strong project management skills
      • Proven track record of meeting deadlines and successfully managing administrative processes and projects.
      • Expert level written and verbal skills
      • Proven organizational skills that reflect your ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
      • Confidence and a desire to learn new technologies
      • Very strong interpersonal skills and the ability to build relationships with various internal and external stakeholders, including customers and employees
      • Sharp business judgment, and a keen ability to see the "big picture" and to prioritize, while working independently, yet asking for help when necessary
      • Self-starter who enjoys finding ways to improve things without direction
      • High energy, strong work ethic, disciplined execution skills, willingness to do whatever it takes to deliver resultsBENEFITS:
        • Competitive Salary (hourly)
        • Vacation Pay
        • Sick Pay (3 days)
        • Holiday Pay
        • Medical/Dental Benefits
        • 401k PlanEQUAL OPPORTUNITY EMPLOYER -- Stainless Process Systems does not discriminate on the basis of age, sex, sexual orientation, religion, national origin, marital status or disability status in its employment actions, decisions, policies and practices.Job Type: Full-timeSalary: $37,440.00 to $41,600.00 /yearJob Type: Full-timePay: $18.00 - $20.00 per hourBenefits:
          • 401(k)
          • 401(k) matching
          • Dental insurance
          • Health insurance
          • Paid time off
          • Vision insuranceSchedule:
            • 8 hour shiftEducation:
              • High school or equivalent (Preferred)Experience:
                • Customer service: 1 year (Preferred)Work Location:
                  • One locationWork Remotely:
                    • NoWork Location: One location

Keywords: Stainless Process Systems, Oxnard , Office Administrator, Administration, Clerical , Oxnard, California

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