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Office Manager, Automotive Dealership

Company: New Level Resources
Location: Oxnard
Posted on: September 9, 2020

Job Description:

Office Manager *Automotive dealership experience required*Summary Processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business. Provides accurate reporting to the dealer/general manager and is responsible for accounting office and administrative functions. Essential Duties

  • Hires, trains, and supervises office personnel.
  • Analyzes and organizes office operations and procedures.
  • Controls all posted documents, including time records, vehicle deals, commissions and additions, and changes to inventory.
  • Prepares daily bank deposits and cash reports.
  • Maintains an effective cash management system. Forecasts cash needs.
  • Controls petty cash amounts for the dealership and sales department.
  • Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
  • Reconciles select accounts monthly.
  • Approves adjustments to inventory and receivable accounts.
  • Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
  • Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.
  • Ensures compliance with all government regulations.
  • Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
  • Administers charge-back program for late charges to inventory.
  • Prepares monthly floor plan report for use in commission calculations.
  • Prepares sales commission/chargeback detail reports.
  • Manages the payoff of the vehicle floor plan and works with bank representatives.
  • Approves new charge accounts and oversees the collection of past due accounts.
  • Compiles information and prepares reports as requested by management and/or dealer principal.
  • Controls keys to buildings and maintains a log of keys issued to employees.
  • Cross-trains a qualified substitute.
  • Maintains a professional appearance.
  • Other tasks as assigned. PM20 PI123376024

Keywords: New Level Resources, Oxnard , Office Manager, Automotive Dealership, Administration, Clerical , Oxnard, California

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