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Accounting/Billing

Company: AppleOne
Location: Oxnard
Posted on: February 8, 2020

Job Description:

This Accounting/Billing Position Features:--- 100% of Medical Benefits Covered

--- Great Pay to $49K

Time Sheet Entry and Payroll Processing:

--- Work with resource and project management teams to ensure timely receipt and entry of payroll time records into payroll database. Ability to follow through and actively manage the payroll and compliance process; including weekly payroll processing, review of its accuracy and completeness, identifying errors and correction as needed. Attention to detail is critical for this role, as there are numerous union rules for overtime, double-time and shift differentials.

--- Scan time records by job into server job files.

Subcontractor Compliance:

--- Collecting certified payroll for subcontractors in connection with billing to owner. Collect union status letters and other compliance reporting duties. Work closely with Contract Billing to verify that subcontractors are in compliance prior to payment. Follow through to obtain monthly documents. Prepare reports of subcontractor status for use by Contract Billing.

Monthly Reporting:

--- Workers compensation reports: complete monthly reports of payroll by workers compensation code.

--- Union reports: report union employees hours to all unions. Compare to accrued amounts and, make adjustments if needed after reviewing with Controller.

--- Certified payroll reporting: enter payroll information into various online reporting platforms, including LCP Tracker and others depending on the owners reporting requirements.

--- Compliance reporting: complete all sub-tier reporting as required. Listing of subcontractors utilized by month, payments to subcontractors, etc.

AR- Billing:

--- Work with project management teams to ensure billings are prepared and submitted to owner/GC timely per draft and final cut off dates. Ability to follow through and actively manage the billing process, including preparing and providing invoices with appropriate back-up data to clients, including the review of its accuracy and completeness, identifying billing errors and correction as needed.

--- Collecting lien releases for subcontractor and material suppliers in connection with billing to owner. Ensure that lien release amounts/dates make sense and agree to our accounts payable amounts. Follow through to reconcile any differences.

AP-Subcontractors:

--- Prepare monthly subcontractor listing for each job worked on during the period. Work with project management teams and subcontractors to obtain payment applications for each subcontractor who performed work during the period. Outstanding subcontractor billings reported to the Controller for use in month-end accruals.

--- Plan and schedule accounts payable in conjunction with payments received on projects. Verify compliance with required documentation, such as releases, certified payroll, union status letters, etc., prior to releasing payments.

Keywords: AppleOne, Oxnard , Accounting/Billing, Accounting, Auditing , Oxnard, California

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